NutriSense – Diet Nutrition Clinic Management App | Customer App + Admin Panel (AI-Enabled)

NutriSense is a complete, self-hosted management system for dietitians, nutritionists, and diet clinics. It brings enquiries, appointments, meal plans, packages, billing, a customer portal, and a full public marketing website into one Laravel application, with an optional layer of AI assistants and a WhatsApp booking bot on top. A customer mobile app for Android and iOS is included as full source code.

Everything installs through a guided web wizard. The core clinic system runs on nothing but standard PHP hosting and a MySQL database – every integration (AI, WhatsApp, SMS, push, payment gateways) is optional and connects to an external service you control.

⚠ Important – Third-Party Costs: The item price covers the NutriSense software only. Optional integrations – AI (OpenAI / Google Gemini), WhatsApp/Meta Cloud API, SMS gateway, Push Notifications (OneSignal), and Payment Gateways (Stripe / Razorpay) – are billed directly to you by those providers based on your own usage. We do not resell, mark up, or charge any subscription for them. Every core feature (enquiries, appointments, meal plans, billing, portal, website) works fully without enabling any of them. See the “Third-Party Services & Costs” section below and the included documentation for full details.

What You Get

• Full Laravel source code for the backend, admin panel, staff panel, customer portal, and public website
• Full Flutter source code for the customer mobile app (Android & iOS)
• Browser-based installation wizard – server check, purchase-code verification, database import, admin account
• Complete HTML documentation – installation, server requirements, third-party services & costs, WhatsApp/Meta setup, AI setup, cron setup, module walkthrough, mobile app build & publish guide, screenshots, and FAQ
• Demo/sample data seeders so the system is populated on day one, not an empty shell

Enquiry & Lead Management

Every lead – from your website, WhatsApp, an AI chat, a walk-in, or a referral – lands in one place with automatic source tracking, so nothing is lost.

• Automatic source tagging (Website, WhatsApp, AI Chat, Walk-in, Referral)
• Scheduled follow-ups so no lead falls through the cracks
• WhatsApp conversation timeline attached to the enquiry
• One-click “Convert to Customer”
• Bulk Excel / CSV import for migrating from a spreadsheet

Customer Records & Medical Profiles

A complete profile for every customer – far more than a name and phone number.

• Medical conditions, current medications, food allergies, referring doctor
• Dietary preference, cuisine preference, activity level, sleep pattern, water intake, and more
• Height, current weight, and target weight, with goal (weight loss / gain / maintain)
• Lab report uploads (PDF / image) kept against the customer
• Emergency contact details
• CSV import / export for bulk data handling

Progress Tracking

Log weight and body measurements at every visit and watch the trend build automatically – visible to staff in the admin panel and to the customer in their portal and the mobile app, always in sync.

• Weight and body-measurement logging per visit
• Automatic trend history and charts – no manual charting
• Progress photos

Appointment Scheduling & Calendar

Book, reschedule, and cancel consultations on a real availability-aware calendar – no double-booking, no manual slot math.

• Calendar view with rescheduling
• Configurable working hours drive every slot offered – admin, public booking form, and the WhatsApp bot
• In-clinic and Online consultation types, each with its own fee and duration
• Automatic conflict detection per dietitian
• Consultation notes recorded against each visit
• Automated reminders by WhatsApp, SMS, and Email

Food Database & Meal Plans

Build personalised, day-by-day meal plans from your own structured food database. AI can draft a plan in seconds, matched to the customer’s calorie target – and a dietitian always reviews and approves before the customer sees it.

• Structured food database – name, category, calories, and macros per item
• CSV import / export with a downloadable template for bulk loading
• Day-by-day plans organised by meal slot
• Optional AI-assisted plan generation matched to calorie / macro targets
• Mandatory dietitian approval before a plan is visible to the customer
• Clean, print-ready PDF export
• Save any plan as a reusable template, or clone it to another customer

Packages & Membership Billing

Sell consultation bundles and meal-plan-revision packages, with usage tracked automatically as customers redeem them.

• Custom packages (e.g. “8-Session Weight Loss Program”)
• Automatic “sessions remaining” tracking as appointments are used
• Assign a package to any customer from their profile
• Buy / renew packages from the customer portal and mobile app

Invoicing & Online Payments

Generate professional invoices, take payment online, and share secure permanent invoice links customers can revisit any time.

• Stripe and Razorpay payment gateways, plus manual / custom payment recording with an uploadable QR-code image
• Downloadable PDF invoices
• Secure signed invoice links – shareable, permanent, no login required to view or pay
• Automatic payment reminders for unpaid invoices
• Automatic payment-received confirmation to the customer

Admin & Staff Panel

Run the entire clinic from one dashboard – enquiries, appointments, meal plans, billing, reports – with an optional built-in AI assistant that can look up records, book appointments, and draft meal plans on command.

• Role-based access – Owner/Admin, Dietitian, Receptionist, Accountant – each sees only what their job needs
• Owner/Admin can impersonate any staff member for troubleshooting, without their password
• Optional staff AI assistant, scoped to that person’s own permissions, with saved conversation history
• Business reports – revenue, appointment volume, conversion rates – exportable
• Full audit log of every important action
• In-panel documentation pages alongside the relevant settings

Customer Self-Service Portal

A dedicated private login where customers manage everything themselves – no phone calls to the front desk.

• View approved meal plans and download the PDF
• Book, reschedule, or cancel their own appointments
• Log progress and view their own trend history
• Pay invoices online and view payment history
• Buy or renew packages
• Optional AI assistant, scoped strictly to their own data
• Manage their own profile and password

Customer Mobile App (Android & iOS) – Full Source Included

A Flutter app for your customers, shipped as complete source code. The same login as the web portal, plus mobile-only extras. Build and publish it under your own developer accounts – the documentation walks through changing the app name, icon, splash screen and bundle ID, and the full release process for both stores.

• Dashboard with today’s plan, meal-plan history, appointments, progress chart, water log
• Appointment booking and rescheduling
• Invoices and online payment (Stripe / Razorpay)
• Buy and renew packages
• AI assistant chat
• Calorie Checker – manual food search, an AI estimate from a typed meal (“2 roti and dal”), and an AI estimate from a photo of your plate
• Guest mode – BMI / BMR / TDEE calculator, a free AI sample meal plan (captures the visitor as a lead), guest AI chat, view packages, and a “book a consultation” enquiry form
• Sign-up, login, phone / email OTP verification, and forgot-password flows
• Push notifications via OneSignal, configured from the admin panel
• English, Spanish, and Arabic (right-to-left) included – more languages added easily
• Central theme and colour file for quick re-branding